Automate the busywork, not the relationships.
Maxelta helps staffing and recruitment agencies automate follow-ups, scheduling and CRM updates, so your recruiters can spend more time with candidates and clients.
The admin between every conversation adds up.
Recruiters spend hours following up with candidates and clients, updating the CRM and applicant tracking system, coordinating interviews and preparing reports. We take that work off their desk and keep information moving between the systems you already use.
Maxelta handles
- Candidate and client follow-ups
- Interview scheduling
- CRM and ATS updates
- First drafts of reports and proposals
Your recruiters keep
- The conversations with candidates and clients
- Candidate selection and every hiring decision
- Review of every draft before it goes out
What we automate first
The work is delivered in phases, starting with the workflows that cost your team the most time.
Candidate and client follow-ups
Follow-ups go out on schedule, so candidates and clients hear back on time and nobody falls through the cracks.
Interview scheduling
Interviews get coordinated between candidates, clients and recruiters without the back-and-forth.
CRM and ATS updates
Records stay current as the work happens, and information keeps moving between your existing systems.
Draft reports and proposals
First drafts are ready for a recruiter to review, edit and send.
Candidate selection and hiring decisions are never automated.
Book a CallHow an engagement works
Discover and map
We look at how your team works today and agree which workflows come first, which systems they connect and what counts as done, before any work begins.
Implement
We configure and test the agreed workflows, document them and onboard your team.
Run and improve
Once the system is live, we monitor and maintain it, fix what breaks and review performance with you every month.
Impact, measured against your baseline.
We choose the measures with you before launch and report on them every month. No promised savings, no promised placements: just the numbers we agreed to track.
- Administrative time spent
- Follow-up completion
- CRM record completeness
- Workflow reliability
Built by someone who knows staffing.
Maxelta was founded by Desmin Dekker, who brings experience in staffing, recruiting and consulting. That industry knowledge shapes every workflow we build.
Connected workflows
Automations that work across the systems you already use, not isolated AI tools.
Recruiter oversight
Your team stays in control of what goes out and every decision that matters.
Ongoing optimization
Workflows are monitored and improved after launch, not handed over and forgotten.
Questions agency owners ask
Will AI make hiring decisions for us?
No. Maxelta automates administrative work like follow-ups, scheduling, CRM updates and first drafts. Candidate selection and hiring decisions stay with your recruiters.
Do we need to replace our CRM or ATS?
No. We work with the systems your agency already uses and keep information moving between them.
Who do you work with?
Independent staffing and recruitment agencies in the US, typically with 5 to 100 employees. We work directly with agency owners and operations leaders.
How is pricing structured?
A one-time implementation fee for an agreed scope, then a monthly retainer to run, maintain and improve the workflows. Both are scoped after a discovery call. Software subscriptions, AI usage and messaging charges are separate and paid directly by your agency.
What happens after launch?
The retainer covers monitoring and maintenance, troubleshooting, a monthly performance review and ongoing optimization within an agreed allowance. Major new workflows or integrations are scoped and quoted separately.
Practical AI. Measurable Impact.
Tell us where your recruiters lose the most time. On a short call we will map it out and show you what we would automate first.